POSITION HAS BEEN FILLED.
This busy, lively, energetic household is seeking a highly organized Household Manager- Personal Assistant. There is a great team in place that have worked for the homeowners for 10 plus years. The employer is very hands on and is seeking a person who can take on many of the daily tasks of running a large estate on 8 acres as their household manager. The person they hire should have a no job is too small or too big attitude and love organizing with excellent managerial skills. .
This is the main home where the employers live. The person hired will also coordinate communication and tasks with the property managers at their 4 vacation homes and manage vendors and tasks at other homes in the SF Bay Area.
Half of the job will be setting daily task and goals for the household team and coordinating maintenance for the property. The other half of the job will be assisting the head of household with keeping calendars, schedules, paperwork and assistant duties.
This is a household that requires you to have a ton of energy. Every day will be setting up a task list and managing others to accomplish that list along with you rolling up your sleeves and working with the team.
Your communication skills should be excellent and ideally you speak Spanish in addition to speaking English.
You should also love children and assist the homeowner with requests for tasks that may involve her grown children and or grandchildren. This happy family loves getting together frequently.
The ideal candidate will ensure that all areas of the houses( 8) are properly stocked, organized and presented.
The ideal candidate will cater to the employer, their children and grandchildren's needs when asked by their employer. You will assist with family travel preparation making sure each home is stocked with the family needs and their preferences are implemented by the on-site property managers.
. The ideal candidate will have experience working with Microsoft Office Suite and the Google Suite. The candidate should be confident working with software and communicate clearly with appropriate grammar and spelling.
. The ideal candidate will have managed an estate in tandem with the head of household for a minimum of 2 years.
. 4 years college degree completed with a BA or BS is preferred
. The ideal candidate will consider themselves a very, very detailed person who likes to keep lists and loves to document their work and the completion of a task.
. The ideal candidate is energetic and enjoys working with a team. The current team has been employed for over 10 years and should be an excellent manager without being aggressive with their communication. ie.. your a team builder
. Must know how to work with Excel, Word, Google and Outlook Calendar and be proficient with Google Suite , DropBox, and other Cloud programs.
- Daily in depth walk-through of the household and creating of detail checklists with a system to keep the employer abreast of the completion of tasks.
-Book quarterly, appointments for vendor maintenance of elevator, wine room, generator, AC, TV systems, window cleaning, built in vacuum system for Los Altos property and other properties in San Francisco.
- Send shopping lists to property managers at vacation homes and coordinate with vendors what is needed prior to arrival.
- Coordinate with Christmas decorators and property managers to make sure home(s) are decorated and ready for arrival.
- Reconcile credit card purchases and returns making sure that credits arrive.
- Find and Interview vendors for work on home and recommend to employers based on reviews and references.
-Make daily to do lists for the contractor and follow through with contractor that repairs are made on a timely basis and accurate billing is sent to the on-site accountant.
-Work with existing staff to coordinate auto servicing and repairs for fleet of 15 plus private cars.
- Walk outside property once a week (* 8 plus acres) and manage landscape maintenance. Work with landscape architects as needed.
. Schedule Vet appointments, mobile groomer, vet medicine renewals.
. Computer Skills
. Managerial Skills